Privacy Policy
Effective Date: January 5, 2026
Business Name: Official Notary Public L.L.C.
Contact: info@officialnotarypublicllc.com
​
1. Introduction
This Privacy Policy explains how Official Notary Public L.L.C. (“we,” “our,” or “us”) collects, uses, discloses, and protects personal information obtained during the delivery of Remote Online Notarization (RON) services. We are committed to maintaining confidentiality, integrity, and security of your information in compliance with applicable state and federal laws.
By using our remote online notary services, you consent to the practices described in this Privacy Policy.
2. Information We Collect
We may collect the following categories of information as required to perform notarial acts and comply with legal obligations:
A. Personal Identifying Information
-
Full legal name
-
Date of birth
-
Residential address
-
Email address and phone number
-
Government-issued identification details (e.g., driver’s license, passport)
B. Biometric and Identity Verification Data
-
Facial recognition or likeness data used for credential analysis
-
Knowledge-based authentication (KBA) responses
-
ID document scans or images
C. Transaction Information
-
Documents submitted for notarization
-
Electronic signatures
-
Notarial journal entries
-
Audio-video recordings of the notarization session (as required by law)
D. Technical Information
-
IP address
-
Device type
-
Browser information
-
Session logs
3. How We Use Your Information
We use your information only for lawful and necessary purposes, including:
-
Verifying your identity
-
Performing remote online notarizations
-
Maintaining legally required notarial records
-
Communicating with you regarding your appointment or documents
-
Complying with state and federal regulations
-
Preventing fraud or unauthorized access
-
Improving service quality and security
We do not sell or share your personal information for marketing purposes.
4. How We Store and Protect Your Information
We implement industry-standard administrative, technical, and physical safeguards to protect your information, including:
-
Encrypted storage of audio-video recordings
-
Secure credential analysis systems
-
Encrypted transmission of documents and data
-
Restricted access to notarial records
-
Compliance with state-mandated retention periods
Notarial records, including audio-video recordings, are stored for the duration required by state law (typically 5–10 years).
5. Disclosure of Information
We may disclose your information only under the following circumstances:
-
To comply with legal requirements, including subpoenas, court orders, or regulatory audits
-
To authorized government agencies, when required for notarial compliance
-
To technology providers who assist in identity verification or secure storage, under strict confidentiality obligations
-
To the signer, upon lawful request for copies of notarial records
We do not disclose your information to third parties except as required by law or essential to the notarization process.
6. Your Rights
Depending on your state and jurisdiction, you may have the right to:
-
Request access to your personal information
-
Request corrections to inaccurate information
-
Request copies of notarial records (subject to legal restrictions)
-
Request deletion of non-mandatory data
-
Withdraw consent for non-essential data processing
Certain information, such as notarial journal entries and audio-video recordings, cannot be deleted until the legally required retention period has expired.
7. Cookies and Online Tracking
If you use our website or scheduling platform, we may use cookies or similar technologies to:
-
Improve website functionality
-
Maintain session security
-
Analyze usage patterns
You may disable cookies in your browser settings, but some features may not function properly.
8. Third-Party Services
We may use trusted third-party platforms for:
-
Identity verification
-
Audio-video conferencing
-
Document storage
-
Electronic signatures
These providers maintain their own privacy and security standards. We ensure they meet or exceed legal requirements for remote online notarization.
9. Children’s Privacy
Our services are not intended for individuals under the age of 18. We do not knowingly collect information from minors without lawful authorization.
10. Updates to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in laws, technology, or business practices. The “Effective Date” at the top will indicate the most recent revision.
11. Contact Us
If you have questions about this Privacy Policy or how your information is handled, please contact:
Official Notary Public L.L.C.